Late Payment Reminder Email Templates: Professional Follow-Up Scripts
5 professional late payment reminder email templates. From gentle first reminders to firm final notices. Copy, paste, and customize.
When to Send Payment Reminders
Send your first reminder 3 days before the due date as a courtesy. Follow up on the due date, then at 7 days, 14 days, and 30 days overdue. Each message should escalate in tone while remaining professional.
Template 1: Friendly Pre-Due Reminder
Subject: Upcoming invoice due — [Invoice #]
"Hi [Name], Just a quick heads-up that invoice [#] for [amount] is due on [date]. If you've already sent payment, please disregard this message. Let me know if you have any questions."
Template 2: Due Date Reminder
Subject: Invoice [#] is due today
"Hi [Name], This is a friendly reminder that invoice [#] for [amount] is due today. You can pay via [payment methods]. Please let me know once payment is sent."
Template 3: 7-Day Overdue
Subject: Invoice [#] — 7 days overdue
"Hi [Name], Invoice [#] for [amount] was due on [date] and is now 7 days overdue. Could you please arrange payment at your earliest convenience? If there's an issue, I'm happy to discuss."
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